Dilbar Seytnazarova
Admin Transit
Tashkent,Uzbekistan
Summary
Administrative professional specializing in staff transit coordination, documentation, and operational support, with strong attention to detail and a growing focus on financial and budget administration.
Overview
17
17
years of professional experience
11
11
Certifications
4
4
Languages
Work History
Admin Transit
MSF-Holland
07.2024 - Current
- In conjunction with headquarters, managing visas, plane tickets and associated required processes for the arrival and departure of international staff from the country
- Coordinating the movements of staff (local and international) and related administrative formalities (passports, visas, per diems) with the projects and headquarters
- Ensuring contact with external partners to stay informed on policies and procedures related to movements, entry/work regulations (immigration, UN, airline companies…)
- Being responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging)
- Ensuring the update of movement-related tools and Mission contact information and their regular distribution (incl. movement lists and evacuation/lists).
- Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility (administrative assistants, housekeeping staff)in order to im-prove people capabilities and to ensure both the sizing and the amount of knowledge required
- Being in charge of the preparation of per diems, modes of telecommunication, and housing/rooming assignments ensuring proper management of guesthouses (furniture, cleaning, food)
- Being responsible for the filing of administrative documents according to MSF standards and local legislation. Sending required documentation to HQ in a timely manner.
Acted as Interim PAM, Coordination office
MSF-Holland
07.2025 - 10.2025
- Supervised HR administrative processes, including review and validation of payroll data prior to submission
- Managed and supported HR assistant, ensuring accuracy and compliance in administrative tasks
- Coordinated annual leave planning across staff to ensure operational continuity
- Oversaw housekeeping team operations, including supervision, task allocation, and performance follow-up
- Developed and managed weekly staff rosters and planned procurement of cleaning supplies
- Administered staff meal contribution tracking and reporting
- Contributed to mission reporting, including SitRep and food basket reviews, ensuring data accuracy and relevance
Qualified translator
MSF-Holland
12.2015 - 07.2024
- Qualified translator, MSF, Comprehensive TB care for all project, Nukus, Karakalpakstan
- Responsibilities:
- Performing professional written and oral interpretation and translation activities according to supervisor’s specialisation (e.g. MD, RN, IC, Pharmacy, Mental Health, Lab, Logistics, Operations, HR), ensuring medical confidentiality, neutrality and respect towards patients, collaborators, authorities, military factions and MSF staff.
- Performing administrative tasks required by supervisor (arrangement of meetings, minute taking, and follow-up for patient care). Providing necessary feedback to supervisor following discussions and negotiations and. Assisting with report writing (MSF and Government required reports), ensuring that all meeting minutes are recorded and that translated documents are properly filed
- Depending on the supervisor’s specialisation and the needs of the respective department, establishing and maintaining professional contacts with relevant authorities and communicating MSF’s messages to MoH counterparts and authorities (specifically related to patient care);
- Ensuring that supervisor is aware of cultural nuances when dealing with MoH authorities and counterparts to ensure a good working relationship. Educating supervisor on effective methods of culturally sensitive communication and informing international staff about local customs, tradition, etc. that will help in better communication and understanding of the context.
- Immediately informing supervisor of any problems that might be linked to individual behaviour (counterproductive and/or culturally insensitivity) and declaring any “conflict of interest” when asked to translate (e.g. personal involvement).
- Upholding MSF’s core principles, values, quality standards and Code of Conduct. Respecting MSF’s identification materials and not abusing their use aside from their intended purposes.
- Observing security rules and regulations, NOT putting self and others in danger. Promoting and maintaining MSF quality standards
Translator-assistant in Logistics Department
Hyundai Engineering Co., Ltd.
06.2013 - 08.2015
- Translator-assistant in Logistics Department, Hyundai Engineering Co., Ltd., Kungrad, Karakalpakstan
- Responsibilities:
- Providing written and oral translation between international staff and local stakeholders
- Supported procurement and supply chain activities, including supplier communication and order tracking
- Assisted in preparation and translation of logistics documentation (contracts, invoices, reports, email correspondence)
- Acted as a liaison between logistics team and local vendors, ensuring smooth operations
- Maintained accurate records and supported daily logistics operations
Assistant-Teacher
Karakalpak State University
04.2013 - 05.2013
- Assistant-Teacher in Karakalpak State University, English Philology Faculty
- Responsibilities:
- Assisting in delivering lectures and seminars in English philology-related subjects
- Supporting preparation of teaching materials and student assessments
- Providing academic guidance to students
- Participating in research activities and academic events
- Maintaining academic records and supported departmental administration
- Teaching English language aspects: reading, speaking writing and language components: phonetics, grammar and vocabulary
Assistant-Teacher
Karakalpak State University
12.2008 - 11.2009
- Assistant-Teacher in Karakalpak State University, Philology Faculty
- Responsibilities:
- Teaching English language aspects: reading, speaking writing and language components: phonetics, grammar and vocabulary
- Maintaining academic records and supported departmental administration
- Ensuring a safe and supportive learning environment by enforcing classroom rules and addressing behavioral issues promptly.
Education
MBA - Global Business Management
Swiss School of Business And Management
Geneva 04.2001 -
PhD Degree - Teaching foreign languages (non-complete)
Uzbekistan State University of World Languages
Tashkent01.2012
Master Degree - English Philology
Uzbekistan State University of World Languages
Tashkent06-2008
Bachelor Degree - English Philology
Karakalpak State University
Nukus, Karakalpakstan06-2006
Skills
Proficient in advanced computer applications
Document analysis
Real-time interpretation
Document translation
Microsoft office
Time management
Team management
Flexible and adaptable
Multitasking abilities
Dependable and responsible
Calm under pressure
Attention to detail / accuracy
Supervision and leadership
Confidentiality & data protection
Policy & compliance awareness
Certification
Code of Conduct – Responsible Behavior, Tashkent, MSF-OCA
Timeline
Homere training, Penang, Malaysia, MSF
01-2026
HR Administration, Tashkent, Soyuz Kadrovikov-HR Training agency
07-2025
Acted as Interim PAM, Coordination office
MSF-Holland
07.2025 - 10.2025
LIFT training, Tashkent, MSF
05-2025
Women in leadership, Tashkent, Uzbekistan
01-2025
Admin Transit
MSF-Holland
07.2024 - Current
Code of Conduct – Responsible Behavior, Tashkent, MSF-OCA
11-2023
Code of Conduct, Tashkent, MSF
10-2023
District Health Information System (DHIS2) – HIS Project, Nukus, MSF OCA
12-2019
Counselor Training (Psychological Support for Patients on TB Treatment), Nukus, MSF
11-2017
Interpreters/Translators Training, Nukus, MSF
04-2017
Field Associative Debates, Bishkek, Kyrgyzstan, MSF
03-2017
SANOU Training Course, Nukus, MSF
11-2016
Qualified translator
MSF-Holland
12.2015 - 07.2024
Translator-assistant in Logistics Department
Hyundai Engineering Co., Ltd.
06.2013 - 08.2015
Assistant-Teacher
Karakalpak State University
04.2013 - 05.2013
Assistant-Teacher
Karakalpak State University
12.2008 - 11.2009
MBA - Global Business Management
Swiss School of Business And Management
04.2001 -
PhD Degree - Teaching foreign languages (non-complete)
Uzbekistan State University of World Languages
Master Degree - English Philology
Uzbekistan State University of World Languages
Bachelor Degree - English Philology
Karakalpak State University