Inna Fomina
Contracts And Procurement Specialist
Aksai
Summary
Effective at sourcing products, vetting vendors and managing bid process. Good relationship-builder and problem-solver with methodical approach and excellent verbal and written communication skills. Well-versed in Procurement and Contract Management at any stage of the Contract Life Cycle, by anticipating the Stakeholders needs profitably, facilitating an economic value.
Overview
10
10
years of professional experience
Work History
Contracts and Procurement Specialist
KPO b.v.
5 2021
- Recommendation, selection and pre-qualification (if required) suitable suppliers to maximize efficiency of the purchasing process
- Preparing RFQ/ITT documentation on the basis of Purchase Requisitions (PR) and Scope of Work/Supply received from user departments above for supervisory approval
- Liaising with user departments to ensure full understanding of their needs and that proposed purchase will satisfy them
- Developing, compiling and conduction and monitoring of advertisements
- Market engagement/exploration exercises, RFQs / ITTs, Tender Receipt and Opening ceremonies and evaluation of the received tender proposals
- Communication with suppliers to achieve competitive costs, quality and delivery performance
- Examination and comparison through benchmarking process, checking suitability and availability of goods, comparing specifications and reviewing proposed alternatives / substitutes
- Research and interpret contractual terms and conditions, including explaining provisions for liabilities, penalties, and compliance terms to user departments, and coordination with Legal, Finance, Tax Departments as required
- Identification and assessment of risks comparison to standard COMPANY templates and creation of risk mitigation provisions
- Maintaining of purchasing records and all other documents related to the purchase of goods, in good and due form to ensure transparent and robust audit trail
- Demonstrating continuous efforts to improve purchasing processes, decrease turnaround times and streamline work processes and working cooperatively and jointly to provide quality seamless service to user departments
- Performing all other purchase related tasks with in the competence as per position.
Contracts Administration Specialist
KPO b.v.
05.2018 - 05.2021
- Preparation of end user documentation for Pre-Award process and Contract Administration for Post –Award of KGDBN Contracts, for more than 100 standing orders for valves, pipes, pumps, flanges, flow-meters, moisture-analysers, as well-as technically complex packages and administration of Construction frame-works Contracts for Early Works, Civil Scope, support in administration of Engineering and pC Contract
- Duties included, but not limited to: Preparation and submission of the approved by User necessary documentation to Procurement Department for Pre-Award process
- Preparation, issuing and processing of the approved by User necessary documentation for Post -Award Contract Administration process
- Assessment of the Financial Guarantees drafts
- Assessment and Processing of the CONTRACTORs Payment applications against delivered scope as per CONTRACT
- Assessment and feedback on the financial/commercial documentation of the CONTRACTOR against provisions of the CONTRACT
- Assessment of the CONTRACTOR’s AFP against Milestone scheme CONTRACTs provisions
- Conducting reconciliation of figures and adjusting Call-Off Notices for committed balances, raising Change orders to balance VOWD
- Carrying out activities on filling contractual documents and uploading them into the ECM; Contract Management database and contractual registers
- Maintaining Contractual / Commercial correspondence
- Administrating RFS
- Monitoring CONTRACTs expenditures / balance
- Supporting cost control in maintaining the Commitment Register
- Preparation of documentation for reviewing controversial issues with CONTRACTOR
- Liaison with Legal, Finance and Business Support Experts of the COMPANY to ensure that all contractual obligations are fully discharged
- Preparing Memorandums to Senior Management
- Constant Coordination with Project Cost Control, Finance and Warehouse departments to ensure correct execution of the CONTRACT and solving possible issues, associated with GOODS acceptance and payments under the CONTRACT
- Support in drafting Submissions for committees’ approval
- Handling and Administrating Liquated Damages/Penalties/Claims and reconciling the invoices amount, based on the applied and negotiated LDs
- Issuing the Provisional Acceptances and Final Acceptances to CONTRACTOR, closing CONTRACTs.
Account Manager for Business Development in Russia and CIS
02.2017 - 06.2017
- Managing relationships with new and existing clients
- Pre-contract negotiation
- Preparing, issuing contract documentation in Russian and English in accordance with International Commercial Regulations, Russian and the UK Commercial legislation acts
- Issuing and preparing Acts of Acceptance as per Russian Trade regulation
- Solving and managing clients queries in a prompt effective way
- Understanding client’s creative brief task and issuing Claessens final studio brief documentation for each stage of the project
- Leasing with the design team and Creative director, studio briefs adaptation and translation for the English-speaking design team
- Issuing the work progress report, PPW delivery to the client for project stages
- Relationship management between design team and the client, issuing necessary amendments and delegating feedback to the design team where necessary
- Invoicing the client
- Issuing confirmation of payment documentation to the client
- Administrating Tax Certificates and Apostile for the Tax UK/CIS tax authorities
- Providing all necessary documentation to the client for their occasion on demand
- Leasing with a third-party company to provide any extra services to the client
- Attending meetings with clients/designers/ directors
- Developing new business - attracting new clients
- Attending business meetings and events across Europe and Russia to bring new business in and manage the excising relationships with the current clientele
- Assistance to the Account Director in issuing extra documentation for the key projects.
Buyer
Anthony Nichols Group
08.2015 - 02.2017
- Working with the investigation reports on customer demand trends in jewellery
- Design of appropriate merchandise assortment matrix as per customer demand
- Purchasing goods in accordance with the current budget and market demand
- Conducting activities for the vendor due diligence
- Tender Announcement and responding to the chosen BID
- Contract Award and Administration of the documentation
- Issue of purchase orders, using Pursuit system
- Coordination with stores and vendors to timely delivery of merchandise
- Coordination with finance, marketing and logistics for buying stock for upcoming season
- Checking vendors invoices against contract figures and sending them out to the finance department
- Monitoring of the goods delivery terms
- Monitoring of the stock delivery to Fraser Hart (ANG) warehouse store.
University of Greenwich Student Representative
09.2014 - 06.2015
- Collecting students complains and feedback about university services, with the most understanding approach and the most professional and non-bias attitude
- Issuing reports to the student experiences team to resolve students matters
- Participating at the Student rep meeting, representing and protecting students’ interest
- Making sure that reasonable students’ requirements have been dealt with and severe improvements have been made at the university to provide students with an excellent learning environment.
Sales Executive
BOSE
07.2013 - 09.2014
- Maintaining high quality customer service experience
- Making best recommendation about the product by anticipating customer needs correctly
- Conduction of negotiation and maintaining the relationships with the clients
- Collecting client’s database for marketing purposes
- Administrating client purchases through the Hitachi personal finance
- Administrating Hire Purchase Agreements for the clients
- Generating of goods insurance agreements to the clients
- Maintaining trustworthy and future good relationships between one and one’s clients
- Achieving Personal Sales Targets
- Ensuring that all policies and procedures are adhered to
- Dealing with client’s complaints and queries to the mutual satisfaction of the both parties.
Administrator
Morson Group
06.2011 - 05.2013
- Clarification of the terms and conditions of the contract between the Client (the company) and the contractor (service provider)
- Advising on the terms and conditions of the contract, where necessary
- Checking contractor’s documentation for the Client
- Creating and maintaining contractor’s record in the database
- Raising Service Contracts (between the company and the contractor)
- Invoices administration for the contractors in accordance with their Service of Contracts
- Conducting an Invoicing Register
- Issuing of the ‘Payments report’ to the Client and the contractors
- Resolving any matters and disputes between the parties, in relation to the contract matters
- General administration duties
- Experienced User of: MS Packages for Business; SAP; Various software Databases
- Participation in development and in proof of concept, preparation of Project Contractual data for Project management software database transfer, (designed specifically for the respective project).
Education
BA Hons Business and Law -
University of Greenwich
HND Business Management - undefined
Solihull
Solihull, UKInternational Foundation Diploma in Business with IT - undefined
Solihull
Solihull, UKLevel 4 Diploma in Procurement And Supplu - Procurement & Supply
Chartered Institute of Procurement & Supply
04.2001 -
Skills
Ethical Procurement
Ethical Sourcing
Negotiation
Asset & Inventory Management
Category Management
Contract Management (Post-Award)
Supplier Relationship Management
Stakeholder Management
References
Available
Training
- First Aiders Training Course, 06/2022
- Effective Contracting Training by Shell, 11/2018
- Contracting Strategy by Shell, 02/2019
- Resilience Training by Shell, 12/2018
Timeline
Contracts Administration Specialist
KPO b.v.
05.2018 - 05.2021
Account Manager for Business Development in Russia and CIS
02.2017 - 06.2017
Buyer
Anthony Nichols Group
08.2015 - 02.2017
University of Greenwich Student Representative
09.2014 - 06.2015
Sales Executive
BOSE
07.2013 - 09.2014
Administrator
Morson Group
06.2011 - 05.2013
Level 4 Diploma in Procurement And Supplu - Procurement & Supply
Chartered Institute of Procurement & Supply
04.2001 -
Contracts and Procurement Specialist
KPO b.v.
5 2021
BA Hons Business and Law -
University of Greenwich
HND Business Management - undefined
Solihull
International Foundation Diploma in Business with IT - undefined
Solihull
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